SharePoint Online Megamenu for modern Hub sites – how it works #megamenu , security trimming in MegaMenu

Let’s start with a question, can megamenu be enabled on all site templates?

Well answer is No, it is available only on SharePoint Hub sites which are associated with Microsoft teams or on Communication sites.

What is a megamenu in SharePoint Online?

In the traditional navigration structure you could only have two levels of navigation but now in MegaMenu you can have multiple levels spanning horizontally and vertically.

How it works?

You can create MegaMenu from Site Settings –> Change the look –> Navigation. Note that MegaMenu is default type in Communication sites but if you need to change it follow below steps

MegaMenu can be used to create multi-level horizontal and vertical menus as shown below.

Megamenu example

To start with you need to click Edit on right side and Under any heading, when you hover you will see a line with plus symbol to add a menu. Use that to add headers or links depending on what you need.

SharePoint MegaMenu

Once done you can “Make sub link” to make it appear under it

Sample final outcome

MegaMenu example

How about Security trimming and Audience targeting in MegaMenu in Hub Site Navigation?

There is no security trimming in MegaMenu in Hub Site Navigation, I will say that purpose of Hub site really does not make sense to have MegaMenu security trimmed but at same time it can be debatable.

Audience targeting can be a good thing and it is under work as of May 2019, you can refer here

Audience targeting MegaMenu

So that’s about MegaMenu in Hub site, if you have any questions or remarks please contact us via our Contact Us page or via our Facebook page or via Twitter

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SharePoint Hub Sites and difference from sub sites

Hello world! A blog post was long due now!

I think I must have missed the Hub Sites in SharePoint buzz but a blog from my side anyhow.

What is a Hub Site?

Firstly, it is not a template like Communication or Team site, you can register an existing team site or communication site as a Hub Site so if you want to create a Hub site from scratch please create a site preferably a modern one and then register it as Hub Site which can only be done SharePoint Admin in Central Admin link.

Hub site is used to facilitate Intranet in organizations which can have other sites as “Association” or “Navigation” links. You can roll up information from associated and linked sites to the main Hub site by using Apps available.

You can think this of a container site but physically it does not contain any sites but can only be associated.

What makes it unique?

Something like this was not available before but I believe everyone wanted something like this as working with Site Collections and the Sub sites structure is rigid and difficult to change later on.

Hub sites introduce us a flat structure which can be moved easily as sites are just associated and not created under them.

So, uniqueness is in the flat structure which can be implemented easily.

Difference between the Hub site-based structure and the traditional structure is as below

Hub sites vs Sub sites

Hub site based Traditional – Site collections – sub sites
Flat structure Hierarchy based structure
Sites are associated and not created under it Sites are created under a main site
Access permissions do not have any impact in Access permissions are inherited by default or needs to be managed separately
Easy to move around sites and change structure or associations No easy ways to change the structure

 

How to utilize or use Hub Sites?

Hub site should be used to bunch sites together, create an intranet or roll up information together. Bunching or associating sites together should be done based on departments, organizations, key features, team or based on keywords or location etc. or if you want to roll up specific information from different sources.

Hub site can only be really useful if you will be rolling up information and two most easy ways to use OOB of Apps called “Highlighted Content” and “Sites” which can fetch different information from associated sites and show them beautifully.

On modern pages just add a section layout and then select add App using “+” symbol and select Highlighted Content or Sites depending on your needs, I would recommend Highlighted Content as it is really powerful and can roll up almost all data. Refer to screenshots below

As you can view you have following options

  • Select a source: can select all hub sites or some or specific one
  • Type of source: can be document, news, lists etc.
  • Filter and sort to organize your content
  • Different options for a Layout to support your needs

 

Other things you should consider while creating and managing Hub sites:

  • Naming convention of Hub sites so that it can be easily recognized
  • Name information which needs to roll up also properly so that easy to roll up later
  • Consider the audience before you start creating hub sites
  • Consider search scopes while deciding on the association of Hub sites
  • Also note that you can put a link to non-associated site

 

How to create Hub sites?

As pointed out earlier there is no template like Hub Site, you have to create a site collection using template either team site or communication. Communication template is recommended one from Microsoft.

Create a site a then select option mark it is a Hub site, you need to SharePoint admin to do all this

CommSiteHRCommSite

After the site is created you can register this as Hub site

Once this is done you can view extra navigation at the top

HubSiteCreated.png

 

So that’s about Hub site, if you have any questions or remarks please contact us via our Contact Us page or via our Facebook page or via Twitter

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