3. How to set up and use Microsoft Graph Toolkit 2.0
4. Demo of the Web Part and Microsoft
Summary
This uses SharePoint Development Framework and Microsoft Graph Toolkit 2.0 Language used is TypeScript This showcases how to develop an SPFx App and load Microsoft Graph Toolkit components in SPFx web part Details of the source code and how to run etc is also described in video here
Go to folder .\sharepoint\solution and install the package file spfx-mgt.sppkg in SharePoint Tenant in Apps in SharePoint, for more details have a look at https://youtu.be/UjsxLvIEZdA
Also grant permissions for API if not done already in SharePoint Tenant Admin site
Patch SharePoint Choices columns in Power Apps – Matthew Devaney
Me Experience in Microsoft Teams using Graph ToolKit and SPFx – Rabia Williams
Announcing general availability of Microsoft Teams Resource-specific consent and read channel messages – Microsoft 365 Dev team
How to record 1:1 Teams and PSTN calls with OBS Studio for free – Luca Vitali
Transcript of the video:
Hello and welcome all to series “Last week in Microsoft 365”, this is the fifth video in this series in and we have 5 topics to be highlighted this week which I liked.
1. Use Microsoft Graph Toolkit with React : The shared documentation explains how to create Apps using React and Microsoft Graph Tool kit. I have also done a YouTube video on this which you can refer here: https://www.youtube.com/watch?v=2qVL8mWux-4&t
2. Patch SharePoint Choices columns in Power Apps – Matthew Devaney : In this Matthew explains how to use Patch functionality, recently Reza Dorrani also did a video on this topic in which he also referred to Matthew’s blog, refer the video here https://www.youtube.com/watch?v=VzrarcM9W5k&feature=youtu.be
3. Me Experience in Microsoft Teams using Graph ToolKit and SPFx – Rabia Williams : In this Rabia explains how you can create Microsoft Teams Me experience which is quite unique explains all kind of possibilities we have using Microsofy Graph Toolkit
SharePoint Roadmap Pitstop Oct 2020 – Mark Kashman
Extend SPFx solution testability – Marcin Wojciechowski
GA Microsoft To Do API in Microsoft Graph – Microsoft 365 Dev team
What’s new in Microsoft Teams? – Oct 2020
Hello and welcome all to series “Last week in Microsoft 365”, this is the fourth video in this series in and we have 5 topics to be highlighted this week which I liked.
1. First one is something which really inspired me when I saw this post from Matt-Collins about his 366 days video streak on YouTube and me being a new YouTuber it was great to see someone else success in this area so a big shout put to Matt-Collins of putting this through so do visit his YouTube page and check awesome videos. You can also follow him on Twitter, his videos is mostly about Dynamics 365 and Power Platform
2. Second topic is SharePoint Roadmap pitstop Oct 2020 from Mark Kashman, since the last week also was month end which means we have bunch of Roadmap Pitstops. In this you also have Podcast where Mark talks to Harsh about new file sharing experience in teams channels, chats and also some other bunch of updates
3. So the third one is which I saw on Twitter from Marcin where he has created a test sample projects for SP Developers which means how to create stubs to test out your app or web part like an example he has given to simulate Mock Order and Mock User provider, so have a look, I think this has good use case for testing.
4. The fourth one is General Availability of To Do API In Microsoft Graph API which is a great news as I believe lot of people might have been waiting for this, it’s a bunch of CRUD operations on Tasks list and linked resources
5. The last one today is an article “What’s new in Microsoft Teams?”, this is a collection of bunch of things announced in Microsoft Teams so let’s have a look into some of these.
Learn how what is Microsoft Teams Templates , how to work with it?
Look at the video to understand:
Transcript of the video
Hello and welcome to the series ‘Let’s Learn a Microsoft 365 topic’, today’s topic is “Microsoft Teams Templates”. We will try to understand what it is , why it is important and how to work with it?
Before Teams was introduced we had/have “team site template” in SharePoint which was the place for collaboration and sharing files. Introduction of Teams has off course changed the way we collaborate for better.
The things we were missing till now was Templates because one Team cannot fit all and we definitely needed different sets of Templates.
Now as an end user you can select one template when you create a Team and as an Admin you can create multiple templates based on existing Team templates, create a new one from scratch or use an existing team to create a template.
So let’s have a look at all the options in the video.
Details of out to box templates available
Adopt Office 365: Help build, grow, and sustain your Champions community roll out by evangelizing and helping your peers with the new technology.
Manage a Project: Manage tasks, share documents, conduct project meetings and document risks and decisions with this template for general project management.
Manage an Event: Manage tasks, documents and collaborate on everything you need to deliver a compelling event. Invite guests users to have secure collaboration inside and outside of your company.
Onboard Employees: Improve your culture and streamline your employee onboarding with this central team for resources, questions and a bit of fun.
Organize Help Desk: Collaborate on documentation, policy and processes that support your helpdesk. Integrate your existing ticketing system or use our template to manage requests.
Collaborate on Patient Care: Streamline healthcare communication and collaboration within a ward, pod, or department. The template can be used to facilitate patient management, as well as the operational needs of a ward.
Collaborate on a Global Crisis or Event: Centralize collaboration for your crisis team across business units and help create business continuity plans, share remote working tips, track customer comms., and keep everyone in the loop with announcements, and news.
Collaborate within a Bank Branch: Centralize collaboration for your bank branch employees across Huddles, Customer Meetings, Business Processes such as Mortgage Collaboration, and keep everyone in the loop with Announcements and Kudos.
Coordinate Incident Response: Centralize communication and critical resources for your crisis management or incident response team. Within this team you can include many different types of files to help create a central place for all your documents. Use online meetings to improve information flow and situational awareness.
Hospital Streamline communication and collaboration between multiple wards, pods, and departments within a hospital. This template includes a set of base channels for hospital operations, and can be self extended to include specialties, ad-hoc.
Organize a Store: Bring your retail employees together in one central experience to manage tasks, share documents and resolve customer issues. Integrate additional applications to streamline shift start & end processes.
Quality and Safety Centralize communication, access to resources, and plant operations with a Manufacturing Plant team. Include policy and procedure documents, training videos, safety notices, shift handover processes.
Retail – Manager Collaboration: The Manager Collaboration template is ideal for creating a team for a set of managers to collaborate across stores/regions, etc. For example, if your organization has regions, you might create a Manager Collaboration team for the California Region and include all the store managers in that region, as well as the regional manager for that region.
There are three options to create a template:
1. Create a brand new template: Creates it from scratch
2. Use an existing Team as Template: If you have a team already existing you can use that create a template
3. Start with an existing template: You can start with an template which already exists by default or you have created before.
In the video you can see how to create a template and how to create a Team using the template
So ya that’s it in this video if you have any questions or suggestions please reach out to me in Twitter, Linked in or in YouTube comments, please share the video and subscribe the channel if you like it.
1.Building a Me-experience in Microsoft Teams by Waldek
2.How to use Microsoft Teams Templates as end user and Admin – Paolo Pialorsi
3.General Availability of Microsoft Graph Teams Membership API – Brian T Jackett
4.Improved News / Page Publishing Exprience –Marc D Anderson
5.Power Automate Desktop October 2020 update
Transcript of the video:
Hello and welcome all to series “Last week in Microsoft 365”, this is the second video in this series and we have 5 topics to be highlighted this week which I liked.
1. First one is the Building a Me-Experience in Microsoft Teams which I got to know from Waldek’s blog, as it says there is no “I” but Me in Microsoft Teams. Basically it explains how you can utilize SharePoint Framework to offer a Me-Experience where users can start their day seeing their personal information. The article explains each options in very detail. So how to do it
a. Embed a modern SharePoint page: this approach is great as it does not any coding and can be done by creating modern page with different web parts and embedding it as Teams tab
b. Build a multi tab personal teams app: this requires some coding effort but not so difficult as you can steps are quite self explanatory
c. Combine multiple web parts in single tab: This is same as before but you need to use React to combine multiple React components Link: https://blog.mastykarz.nl/build-me-ex…
2. Second topic is from Paolo Pialorsi where he explains how to use recently introduced Microsoft Teams templates as an end user and Admin. He walks you through all details of the how to create a template etc from Admin portal. He also explains how you can utilize Microsoft Graph explorer Link: https://www.youtube.com/watch?v=-YQxF…
3. So the third one is General Availability of Microsoft Graph Teams Membership API which I saw from a Tweet of Brian T Jackett, basically it is an announcement made regarding Microsoft Graph Team Membership APIs that is a newly added API which adds , removes users faster. As we can see the article was originally written by Abhishek Anand. Link: https://twitter.com/BrianTJackett/sta…
4. The fourth one is also regarding a roadmap announcement which I came to know more Marc D Andersson where we will have an improved expriences in which users needs to input mandatory fields before publishing a news or page. This is planned to be released in Oct 2020 Link: https://twitter.com/sympmarc/status/1…
5. The last one today is related to Power Automate Desktop October 2020 update. Recently Microsoft has released Power Automate Desktop and lot of improvements will be released soon so here is a summary of all those. If you want to try Power Automate Desktop please refer to link pasted in description Link: https://flow.microsoft.com/en-us/blog…
Learn how to use conditional formatting to customize SharePoint or Microsoft List forms. Bascially you can show or hide columns based on conditional values of other columns.
Check the video below to understand how it works, you can also read the transcript below
Transcript
Hello and welcome all to this new series and also first video of the series where we will go through a Microsoft 365 topic. Today’s topic is related to Microsoft Lists and specifically how to show or hide columns based on conditional formatting.
Conditional formatting is a concept which has been introduce recently in Lists and has gained lot of popularity for formatting list column, views, coloring, text formatting etc. Microsoft recently has added lot of options around this but the I will be showing today how to hide or show columns in forms based on value of other columns.
For this example I have created a “Content scheduler” Microsoft list where I am storing when to publish content for my YouTube videos, I have added two items and my objective is to show column “Published Link” when status is “Ready to publish” OR “Published” because the link is not yet ready in other cases, very simple.
So let’s start with this. The same formula works in all 3 forms that is new , edit and view =if([$Status]==’Ready to publish’ ||[$Status]==’Published’,’true’, ‘false’)
You can see that I have here used OR parameter and similarly you can also use AND or NOT operator. It is important to put a logic which is applicable of handling all forms. It took sometime for me to get the OR operator right but finally it worked.
There are certain limitations such as below column types cannot be used in conditional formatting
Person columns with multiple selections
Multiple choice column
Time calculations in DateTime column
Currency columns
Location columns
Calculated columns
Managed Metadata columns
Before this feature was added in SharePoint online we had to rely on Power Apps or SPFx development which I think was an over kill for such a thing but now this is available OOB and this really adds value to Microsoft Lists.
So ya that’s it in this video if you have any questions or suggestions please reach out to me in Twitter, Linked in or in YouTube comments, please share the video and subscribe the channel if you like it.
4.Cross platform PnP PowerShell preview version released by Erwin
5.App capabilities of Teams 6.Project Nucleus teaser
Transcript of the video:
Hello and Welcome everyone to very first Vlog of ”Last week in Microsoft 365”, since this is the first VLog ever I want to tell you what it is? In this series of videos I will be picking some of things I read or liked in Microsoft 365 area during last week and I will be telling you about in brief and if you like it you can find more about in the link pasted in YouTube video or in my blog post. So let’s gets started
1. First up is of course the champions of the community or I should say leaders of the community @vesajuvonen and @waldekm who finished 100th episode of their PnP weekly which was SP Dev Weekly when it started actually, If you would like to know the story of how it started you should listed or view the video (hint it points to one and only Chris Kent). They also discussed what is the purpose of these videos and it is very encouraging to know that they do this for the community to amplify their reach and also develop a bridge between community members and Microsoft. Do listen to this video highly recommended. Here is a link to it https://www.youtube.com/watch?v=Vs_8b…
2. Number second is that Scottish Summit has been announced and call for speakers expires on 31st Oct so if you have a nice cool topic please submit it, most amazing thing about this summit is that it will have 250 sessions and that too in different languages such as English, Spanish, German, French, Mandarin and my own Hindi. Plus they also have a program for new speaker like me so if you are going to speak for the first time they will help you out. So what is that you are waiting for either send a session or buy the tickets? Register here: https://sessionize.com/ss2021
3. Next up is the a Twitter announcement which I believe is important that there will be one admin center for SharePoint and OneDrive which of course make sense as both of them are so tied up so get ready for that one. Link: https://twitter.com/SharePoint/status…
4. Next up is announcement by father of PnP PowerShell @erwinvanhunen, that is preview version of cross platform PnP PowerShell has been released. In his blog post he explains why it took so long and what are the key changes coming up. So if you are using PnP PowerShell for your work or you rely it on running scripts this is an important information, please reach out to him on Twitter or read the blog. Blog: https://www.erwinmcm.com/cross-platfo…
5. Next one is something which widened my eyes when I looked into this on my Twitter feed, the picture. It shows all he App Capabilities of Teams which is fascinating as you can see it can do almost everything, right from embedded tabs, Bots, Messaging extensions, WebHooks and connectors as well so if you are planning to create an App for Teams do read this and understand what all can be achieved. All thanks to Bill Bliss (@bill_bliss ) for sharing this. Link to docs: https://docs.microsoft.com/en-us/micr… Tweet: https://twitter.com/bill_bliss/status…
6. Ok so the last one, and it is related to one of the big announcements which was mentioned in the Microsoft Ignite this year, that is Project Nucleus , as you are aware we got SharePoint Syntex out of Project Cortex and Nucleus was announced this year. A teaser of this was shown in SharePoint monthly community call – October 2020 at the end so if you would like to see just that part then find the link in YouTube video description or on my blog. So biggest thing you need to know that it allows web apps such as List to be available offline for browsing and editing capabilities. This teaser explains how it works and how they are doing it. It demonstrates a List with 100,000 items and also shows what happens in the backend and also how you can join Project Nucleus.
Finally on 28th July 2020 Microsoft Lists have arrived in our tenants (10% targeted release), here is the icon and just click on it to access the Lists page.
Microsoft Lists iconMicrosoft Lists home page
What are the ways to create lists?
You can create a blank list as we use to do like custom list in SharePoint.
You can start with an existing excel which means that if you have excel you can use that create a list with same set of columns etc
You can pick any one of the templates to create a list.
You can also use an existing list of create a list which means you don’t have to start from scratch and any existing list can be used as template.
We will have a look at all these one by one but first let’s discuss templates.
What are the templates available and their usages?
Issue Tracker: This to track issues, similar template is available in SharePoint as well, look at the video below how to create and what are the columns etc. You will notice that the interface is same as SharePoint Lists and also settings page is same so the learning curve is pretty small.
Microsoft Lists Issue Tracker Demo
2. Employee OnBoarding Template: Look at the video to understand what columns it has, this can be used for onboarding new employees or onboarding emoloyee transfers from one location to another or department
Microsoft Lists Onboarding template demo
3. Event Itinerary template demo: A lists to track series of events such as who is the speaker, location, number of people allowed etc, look at the video for more details
Microsoft Lists itinerary template demo
4. Asset Manager Template: This template can be used to manage assets if new assets needs to be assigned, transferred or an inventory of existing assets. All required columns like Serial number, manufacturer etc are already available, look at the video for more details
Microsoft Lists Asset Manager template demo
5. Recruitment Tracker: This template can be used to track recruitment candidates, has all options to store candidate information, who is the requester, for what role etc., look at the video to understand more.
Microsoft Lists Recruitment Tracker template demo
6. Travel Request Tracker: This can be used to track travel requests, it has all the columns you need, workflow of course can be created using Power Automate, good use of the “Location” column as users can enter location where they are travelling so you don’t need to maintain a list, flight cost, hotel cost etc, look at the video for details
Microsoft Lists Travel Tracker template demo
7. Work Progress Tracker: This template can be handy if you are managing a team or you are tracking different tasks, this template has all the columns you need such categorization, priority, start date , end date etc, look at the video for more details
Microsoft Lists Work Progress Tracker demo
8. Content Scheduler: This template can be used to track launch of content in your organization, it has all the columns you need such as Content type, author, publish date, content link etc, view the video to get more details
Microsoft Lists Content Scheduler template demo
Create a blank list: Use the same steps as before just use the option, blank list, it is more like a custom list we have in SharePoint and we can create columns as we wish. View the video for more details.
As you can see the experience is very similar as before and we have both modern way of creating ways also classic experience available with us, if you want to use metadata type it is also available.
Microsoft Lists Blank List demo
Create a List using an existing list: Use the same options as before just use the option existing list and you will be able to create a list out of an existing list. Benefit of this is that whatever customization with respect to columns, formatting and views you have done will be copied over. View the video for more details.
Create Microsoft Lists using an existing List
Create a List using an excel: If you have data in existing excel and you would like to turn it into Microsoft Lists then it can be easily done, view the video below.
Some points before you do this:
There is a limit of number of rows for which data can be uploaded
Your excel sheet needs to have data in “Table” format else it will not work and will give a message for the same.
You can select multiple type of column type while uploading such as Single text, Multi text, Choice , Date time, Number , Currency depending on what data resides in the column or you can select not to upload data
When you upload the excel it will be first uploaded to OneDrive and then list will be created, later it can be found in OneDrive.
You have the ability to upload an excel from OneDrive as well.
I also encountered an issue while uploading, I was not abe to save List under “My Lists” as it gave me this error “The Site does now allow Site Designs” so I had to share it in one of the SharePoint sites and then it worked.
Your data along with columns will also be uploaded.
What happens when you create a list and how to create under SharePoint Site ?
If you will notice the List URL you will understand that the List App is actually running from your SharePoint My Site as we have our “OneDrive” running, a sample URL below so I believe all Lists are being created under your My Site. Check below URLs and you will understand. Anyhow our my sites are nothing but a SharePoint site so it makes sense to utilize them.
You have the ability to save list under a SharePoint site when you create a list, instead of My Lists select SharePoint Site this will create the List under SharePoint site, a link will be added in menu automatically and also you can find under the Site Contents.
Create Microsoft Lists Under SharePoint Site
Create a List from existing SharePoint List: Yes this is true you can create Microsoft Lists using existing SharePoint List, check the below video for details. Basically you will have to use “From existing list” option and you can select SharePoint sites and it will show compatible Lists whuch can be used.
Create Microsoft Lists using SharePoint existing Lists
How to create a Rule in Microsoft Lists: Rule is a great idea introduced by Microsoft which works similar to List formatting but has much more, check the video below in which I highlight a column and also add an exclaimation icon based on specific condition and that too only via few clicks.
Create Rule for Microsoft Lists demo
How to access Microsoft Lists via PowerShell?
You can access Microsoft Lists just like any other list and I hope all kind of commands work, check below the screenshot to believe it
Microsoft Lists access via PowerShell
Sharing options in Microsoft Lists: When you create Microsoft Lists under My Lists it is accessible only by you so if you want to share with others you need to share with other persons. When you create under a SharePoint site then it will be accessible by SharePoint site users as well.
Share options in Microsoft Lists
You can also share individual items as well.
Integration options: This is a big topic so I just want to say few lines as it has all the abilities for extending the functionality using Microsoft Graph, Power Automate, PowerApps
How to access normal SharePoint List in Microsoft Lists way:
If you want to see the new Microsoft Lists experience in any modern SharePoint list, go to the URL and append this query string after AllItems.aspx like this. AllItems.aspx?env=WebViewList
Credit goes to this tweet:
If you want to see the new Microsoft Lists experience in any modern @SharePoint list, go to the URL and append this query string after AllItems.aspx
Summary: This is a great decision from Microsoft to introduce Lists as a standalone App, it will provide a great value. It has huge capabilities which I have not been able to cover all things but I will do this in subsequent blogs.
Connect with me on Twitter or Linked In if you need more information.
Kislay Sinha 