SharePoint 2013 migration to Office 365 step by step – Strategy #SharePoint #Office365

This post is written as step 2 that is strategy. Step that is planning can be read here SharePoint 2013 migration to Office 365 step by step – Planning #SharePoint #Office365

Once we have filled in the excel template and also found out all issues via SharePoint Migration assessment Tool we need to formulate a strategy to find solution to issues and customizations.

As an outcome of the first step you should have a list of categorization of issues / customizations for which you need to strategize. I am listing down some if it, note that these are just examples and it totally depends on what you have done in your farm before and how much customizations have been done.

customizationcategory

For more reading about above topics and in text format use below link to download an excel Customization / Issues Categorization

Note that any solution will be based on what kind of Office 365 license you have, whether your organization will have PowerApps or Flow or not? Also whether you will have SharePoint Add-in model in place or not

If you have any questions with specific customization solution you can ask in comment section and I will try my best to provide a solution to that.

After we define a strategy for customizations we need to find a strategy to migrate data from On-premise to Office 365. This will be our third step and we will define that in next post. Before we do data migration it’s important to list down how many Web Applications we have, size of Content Databases.

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Microsoft PowerApps and Flow together #SharePoint #Office365 #Flow #PowerApps

Microsoft PoweApps and Flow can work together so let’s see an example and how they can be applied together.

We have already seen how to create an Microsoft Flow in another blog post Microsoft Flow – Create from blank and also how to create a simple PowerApp in this blog PowerApps first look! Create a simple PowerApp .

Process of attaching a Flow with PowerApps is a bit different, creating a flow is kind of same as before, you can create a Flow from blank but this time you can do it from PowerApps URL https://web.powerapps.com/ , look for Flows in left menu and create a Flow with option “Create from blank”. Since we have already dealt with this topic, I have already created a Flow just remember that Flow should be created from PowerApps site else it will not show up.

Here are some screen shots how you need to do, we are using the ApproveClaim list we created in earlier post and idea is to create a PowerApp to add item using the Flow.

createblankflowpowerapp
Create MS Flow from Blank in PowerApps
powerappflow
Enter Flow name and Click New step
powerappflowaddaction
Add an action, what we will do to allow user to make entry in list item
powerappflowcreateitem
Select the trigger that is SharePoint – Create item
askpowerapps
Enter SharePoint URL and select the List name, After that al fields will show up, click in the text box and in Advanced section select “Ask in PowerApps”
powerappfilleditems
After selection it’s done and click Create Flow
savedflow
Once Saved Flow will be visible in Flow section

Once the Flow is created, we will start creating the PowerApp, since we want to Add a Flow to PowerApp we need to use Visual Studio on Windows and not the web version. Option to add Flow is not available in web version.

So go the Studio, Click New and create App from Blank with Phone Layout.

newappoption

Once selected open canvas will be opened and using Insert tab Add three TextInput and button as well    onselect

Now we can add the Flow, select the button and in Action tab select “Flows”, it will show the available Flows. Select the Flow and add for this button

powerappswithflow

Once added it will be shown as below, note that we have to add 3 Textboxes as we have 3 inputs in our Flow. Most important is that we need to enter formula for OnSelect event for the button, basically we need to enter 3 parameters for the Run method which are our text boxes and property is Text.

onselectedit

Once done Save the PowerApp with proper name in The Cloud. It will be available on web under Apps section

flowlist

Now you can run it and input the text fields and click button, this will save the item to the List ApproveClaim

runpowerappflow

So that’s it in this post we have seen how we can create a Flow and associate it in a PowerApp. Our example is quite simple we use the Flow to create an item but you can understand how easily it can satisfy different business needs to implement various bussiness logic.

 

 

 

PowerApps first look! Create a simple PowerApp

PowerApps is a new feature to create Apps quickly and with limited efforts. In this simple example I am going to create an App based on a custom list of SharePoint. List is as below

claimlist

Idea is to create an App for users to approve or reject claims logged by users, so we have a simple list which stores description and amount. In the App Approver has option to reject or approve claims.

Now in new version of SharePoint Online User Interface you have the option to create an PowerApp from the list so we will use that. Click on PowerApps and Create an app. Pick a name for the App, we have chosen ClaimApp.

createpowerapp powerappname

Once you click create, App creation will start a new window of browser will open. Note that now PowerApps can be created using browser based studio. Widows studio is still available which we will look later in other blog post.

This will create the basic App and show you in the web studio of PowerApp as below.

powerappstudio

The studio has different elements on top, right and left. First you will see the Browsescreen1 in which elements can be selected. As you can see I have selected an element which is visible on right side.

browsescreen

You can take away elements as we have taken away all except Claims title, there are other screens for Edit as well which can be selected from left side. Here is a screen shot for Detail Screen and Edit Screen

detailscreen editscreen

As you can see all the useful screens are already created. This can be published as is to work for end users. The other options of the studio will be discussed in another post. Now let’s see it in action.

You can do a preview by using F5 or play button at top right. You can save the App from File menu and then run it from List view option

runpowerappopenpowerapp

Click open and the App will open in a new tab.

appscreen viewappscreen EditScreenPowerApp.PNG

PowerApps can be downloaded to mobiles and Windows 10 laptops. Once downloaded it works as a mobile App. The main PowerApps mobile App will show all available Apps for your organization and you can download to run required ones

appspowerapp

Once downloaded it will work the same way as it was working the same way on web.

So this was a glimpse of PowerApps and how easy it is to create an App. Next we will explore studio more and perform customization.