Last week in Microsoft 365 – 29 Oct – 04 Nov 2020 – VLog 4

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In this VLog I have covered following topics

  • Matt-Collins 366 days video streak
  • SharePoint Roadmap Pitstop Oct 2020 – Mark Kashman
  • Extend SPFx solution testability – Marcin Wojciechowski
  • GA Microsoft To Do API in Microsoft Graph – Microsoft 365 Dev team
  • What’s new in Microsoft Teams?  – Oct 2020

Hello and welcome all to series “Last week in Microsoft 365”, this is the fourth video in this series in and we have 5 topics to be highlighted this week which I liked.

1. First one is something which really inspired me when I saw this post from Matt-Collins about his 366 days video streak on YouTube and me being a new YouTuber it was great to see someone else success in this area so a big shout put to Matt-Collins of putting this through so do visit his YouTube page and check awesome videos. You can also follow him on Twitter, his videos is mostly about Dynamics 365 and Power Platform

Links: https://www.linkedin.com/posts/mattco…

https://www.youtube.com/c/MattCollins…

https://twitter.com/D365Geek

2. Second topic is SharePoint Roadmap pitstop Oct 2020 from Mark Kashman, since the last week also was month end which means we have bunch of Roadmap Pitstops. In this you also have Podcast where Mark talks to Harsh about new file sharing experience in teams channels, chats and also some other bunch of updates

Link: https://techcommunity.microsoft.com/t…

3. So the third one is which I saw on Twitter from Marcin where he has created a test sample projects for SP Developers which means how to create stubs to test out your app or web part like an example he has given to simulate Mock Order and Mock User provider, so have a look, I think this has good use case for testing.

Links: https://twitter.com/mgwojciech/status…

https://github.com/mgwojciech/unit-te…

https://mgwdevcom.wordpress.com/2020/…

4. The fourth one is General Availability of To Do API In Microsoft Graph API which is a great news as I believe lot of people might have been waiting for this, it’s a bunch of CRUD operations on Tasks list and linked resources

Links: https://developer.microsoft.com/en-us…

5. The last one today is an article “What’s new in Microsoft Teams?”, this is a collection of bunch of things announced in Microsoft Teams so let’s have a look into some of these.

Links: https://techcommunity.microsoft.com/t…

Episode 1 Link: https://www.youtube.com/watch?v=4Mteq…

Episode 2 Link: https://www.youtube.com/watch?v=811h7jrqYlg&t=127s&ab_channel=SYNKVentures-Let%27stalkMicrosoft365

Episode 3 Link: https://www.youtube.com/watch?v=SQXjobuVCqY&t

Connect with me on Twitter or Linked In and follow YouTube Channel or my blog 

https://twitter.com/SinhaKislay

https://www.linkedin.com/in/kislaysinha

/https://synkventures.com

/https://www.youtube.com/channel/UC6vL…

Microsoft 365 Lists – first look and overview

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What is Microsoft Lists? Refer to my old blog https://synkventures.com/2020/05/24/microsoft-365-lists-a-powerful-app-sharepoint-lists-not-needed-any-more/

Finally on 28th July 2020 Microsoft Lists have arrived in our tenants (10% targeted release), here is the icon and just click on it to access the Lists page.

Microsoft Lists icon
Microsoft Lists home page

What are the ways to create lists?

  1. You can create a blank list as we use to do like custom list in SharePoint.
  2. You can start with an existing excel which means that if you have excel you can use that create a list with same set of columns etc
  3. You can pick any one of the templates to create a list.
  4. You can also use an existing list of create a list which means you don’t have to start from scratch and any existing list can be used as template.

We will have a look at all these one by one but first let’s discuss templates.

What are the templates available and their usages?

  1. Issue Tracker: This to track issues, similar template is available in SharePoint as well, look at the video below how to create and what are the columns etc. You will notice that the interface is same as SharePoint Lists and also settings page is same so the learning curve is pretty small.
Microsoft Lists Issue Tracker Demo

2. Employee OnBoarding Template: Look at the video to understand what columns it has, this can be used for onboarding new employees or onboarding emoloyee transfers from one location to another or department

Microsoft Lists Onboarding template demo

3. Event Itinerary template demo: A lists to track series of events such as who is the speaker, location, number of people allowed etc, look at the video for more details

Microsoft Lists itinerary template demo

4. Asset Manager Template: This template can be used to manage assets if new assets needs to be assigned, transferred or an inventory of existing assets. All required columns like Serial number, manufacturer etc are already available, look at the video for more details

Microsoft Lists Asset Manager template demo

5. Recruitment Tracker: This template can be used to track recruitment candidates, has all options to store candidate information, who is the requester, for what role etc., look at the video to understand more.

Microsoft Lists Recruitment Tracker template demo

6. Travel Request Tracker: This can be used to track travel requests, it has all the columns you need, workflow of course can be created using Power Automate, good use of the “Location” column as users can enter location where they are travelling so you don’t need to maintain a list, flight cost, hotel cost etc, look at the video for details

Microsoft Lists Travel Tracker template demo

7. Work Progress Tracker: This template can be handy if you are managing a team or you are tracking different tasks, this template has all the columns you need such categorization, priority, start date , end date etc, look at the video for more details

Microsoft Lists Work Progress Tracker demo

8. Content Scheduler: This template can be used to track launch of content in your organization, it has all the columns you need such as Content type, author, publish date, content link etc, view the video to get more details

Microsoft Lists Content Scheduler template demo

Create a blank list: Use the same steps as before just use the option, blank list, it is more like a custom list we have in SharePoint and we can create columns as we wish. View the video for more details.

As you can see the experience is very similar as before and we have both modern way of creating ways also classic experience available with us, if you want to use metadata type it is also available.

Microsoft Lists Blank List demo

Create a List using an existing list: Use the same options as before just use the option existing list and you will be able to create a list out of an existing list. Benefit of this is that whatever customization with respect to columns, formatting and views you have done will be copied over. View the video for more details.

Create Microsoft Lists using an existing List

Create a List using an excel: If you have data in existing excel and you would like to turn it into Microsoft Lists then it can be easily done, view the video below.

Some points before you do this:

  1. There is a limit of number of rows for which data can be uploaded
  2. Your excel sheet needs to have data in “Table” format else it will not work and will give a message for the same.
  3. You can select multiple type of column type while uploading such as Single text, Multi text, Choice , Date time, Number , Currency depending on what data resides in the column or you can select not to upload data
  4. When you upload the excel it will be first uploaded to OneDrive and then list will be created, later it can be found in OneDrive.
  5. You have the ability to upload an excel from OneDrive as well.
  6. I also encountered an issue while uploading, I was not abe to save List under “My Lists” as it gave me this error “The Site does now allow Site Designs” so I had to share it in one of the SharePoint sites and then it worked.
  7. Your data along with columns will also be uploaded.

What happens when you create a list and how to create under SharePoint Site ?

If you will notice the List URL you will understand that the List App is actually running from your SharePoint My Site as we have our “OneDrive” running, a sample URL below so I believe all Lists are being created under your My Site. Check below URLs and you will understand. Anyhow our my sites are nothing but a SharePoint site so it makes sense to utilize them.

Main URL:

https://yourtenant-my.sharepoint.com/personal/tenant_com/_layouts/15/lists.aspx

A specific URL:

https://youtenant-my.sharepoint.com/personal/yourtenant_onmicrosoft_com/Lists/Listname/AllItems.aspx?env=WebViewList

You have the ability to save list under a SharePoint site when you create a list, instead of My Lists select SharePoint Site this will create the List under SharePoint site, a link will be added in menu automatically and also you can find under the Site Contents.

Create Microsoft Lists Under SharePoint Site

Create a List from existing SharePoint List: Yes this is true you can create Microsoft Lists using existing SharePoint List, check the below video for details. Basically you will have to use “From existing list” option and you can select SharePoint sites and it will show compatible Lists whuch can be used.

Create Microsoft Lists using SharePoint existing Lists

List formatting: List formatting is already available in same way as it is in SharePoint lists, you will also notice that for templates some columns already have formatting such as Progress column, for more information on Lists formatting visit here https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/column-formatting and https://pnp.github.io/sp-dev-list-formatting/

Microsoft Lists formatting sample

How to create a Rule in Microsoft Lists: Rule is a great idea introduced by Microsoft which works similar to List formatting but has much more, check the video below in which I highlight a column and also add an exclaimation icon based on specific condition and that too only via few clicks.

Create Rule for Microsoft Lists demo

How to access Microsoft Lists via PowerShell?

You can access Microsoft Lists just like any other list and I hope all kind of commands work, check below the screenshot to believe it

Microsoft Lists access via PowerShell

Sharing options in Microsoft Lists: When you create Microsoft Lists under My Lists it is accessible only by you so if you want to share with others you need to share with other persons. When you create under a SharePoint site then it will be accessible by SharePoint site users as well.

Share options in Microsoft Lists

You can also share individual items as well.

Integration options: This is a big topic so I just want to say few lines as it has all the abilities for extending the functionality using Microsoft Graph, Power Automate, PowerApps

How to access normal SharePoint List in Microsoft Lists way:

If you want to see the new Microsoft Lists experience in any modern SharePoint list, go to the URL and append this query string after AllItems.aspx like this. AllItems.aspx?env=WebViewList

Credit goes to this tweet:

https://platform.twitter.com/widgets.js

Summary: This is a great decision from Microsoft to introduce Lists as a standalone App, it will provide a great value. It has huge capabilities which I have not been able to cover all things but I will do this in subsequent blogs.

Connect with me on Twitter or Linked In if you need more information.

References: https://aka.ms/mslists

SharePoint Starter Kit v2 – an overview

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What is SharePoint starter kit V2?

A comprehensive solution showcasing packaging, solution deployment, provisioning and SPFx web parts to inspire and guide developers, business users and SharePoint Admins to create solutions on similar lines.

Why you should have a look at this?

This has been created by best people in this field (SharePoint, Microsoft 365) which means that code, design and relevance of the web parts are extremely good, all the web parts can be used in your tenant as is. You can learn and create your own ways to

  1. Package solutions
  2. Provisioning mechanism
  3. Coding guidelines, standards
  4. Build modern portals

How to get started?

If you want to install everything at one shot the steps are simple. I suggest to have a look first install it on development tenant and not the Production tenant, as it will upload lot of SPFx solutions and make changes so best is that you review it in a developer tenant. Based on your understanding you can plan to deploy it in Production.

  1. Prerequisites: There are some preparation steps which you need to before you install it as follows
  2. How to install?
Github SharePoint Starter Kit V2

Open PowerShell and excute this command

Connect-PnPOnline https://yourtenant.sharepoint.com

This will ask your User Id and Password, please use tenant administrator for this as it will be used to install the Starter Kit.

Then go to Provisioning folder in the source code you have downloaded from GitHub.

cd <<location>>

Then execute following command in PowerShell

Apply-PnPTenantTemplate -Path .\starterkit.pnp

The command might take 10-15 mins to execute and if all goes well three sites will be created.

You can watch a video to view complete process

Issues you might face

  • Exception while invoking endpoint: I encounter this issue while installing almost half way through the installation. Error message you might get is this Apply-PnPTenantTemplate : Exception while invoking endpoint https://login.microsoftonline.com/fffff-4121-ae51-71e06b5edc04/oauth2/token.
    • If you get this it follow below steps rather than the normal steps
    • Remove earlier version of SharePointPnpPowerShellOnline
    • Install-Module -Name “SharePointPnPPowerShellOnline” -RequiredVersion 3.20.2004.0
    • Connect-PnPOnline -Url https://tenant-admin.sharepoint.com/ -PnPO365ManagementShell , this will open a window in browser for device login in which you should enter a code specified, make it is succcessful.
    • Connect-PnPOnline -Url https://tenant.sharepoint.com, renter tenant admin credentials
    • Then go to provisioning folder and execute Apply-PnPTenantTemplate -Path .\starterkit.pnp
SharePoint Starter Kit

Use provisioning parameters:

You can also provide parameters to achieve some customizations such as below

Apply-PnPTenantTemplate -Path .\starterkit.pnp -Parameters @{"Company"="Your Company Name";"SiteUrlPrefix"="YourCompany";"WeatherCity"="Stockholm"}

More information here https://github.com/pnp/sp-starter-kit/blob/master/provisioning/readme.md#provisioning-parameters

How it looks like after installation?

Three site collections are created

Site collections after Starter Kit

A communication site

SharePoint Starter Kit V2 demo Communication site

A Private Group Team site

SharePoint Starter Kit V2 HR Team Site demo

An another teams site as department site

SharePoint Starter Kit V2 Marketing Site Demo

Below web parts and SPFX web parts are installed, for detail explaination please check on this link https://github.com/pnp/sp-starter-kit#custom-web-parts

SharePoint Starter Kit V2 Apps

How to make it work in SharePoint 2019?

As of 23rd July 2020 the ApplyPnPTemplate command for SharePoint 2019 is not available, you can keep an eye on this URL https://github.com/pnp/sp-starter-kit/blob/master/provisioning/readme-sp2019.md to check if it is available as community members have promised to update it soon.

Till then you can deploy individual apps in SharePoint 2019 farm and use the apps. Following apps will work in SharePoint 2019 as well

  • Banner
  • Followed sites
  • Links
  • People directory
  • Site information
  • Tiles
  • Weather
  • World clock

To deploy the apps you can copy the package from source code you downloaded before from this location “sp-starter-kit-master\source\<<solution-name>>\sharepoint\solution” and upload it to App Catalog of your farm.

There is no need to build the solution and can be directly deployed but in case you face issues you can build it using

gulp bundle --ship
gulp package-solution --ship
SP Starter Kit v2 SP 2019

Once deployed you can add it on a page, in this case I am showing Tiles app.

Tiles App SharePoint 2019
Tiles App in SharePoint 2019

More information can be found here: https://github.com/pnp/sp-starter-kit/blob/master/documentation/components/wp-tiles.md

So that is all I have for SharePoint Starter Kit V2 , I will write more about this topic as there is lot to explore.

Connect with me on Twitter or Linked In if you need more information.

Special thanks to all community members who work on these and provide great solutions https://github.com/pnp/sp-starter-kit/graphs/contributors

I also did a demo of SharePoint Starter Kit V2 on PnP Community SharePoint Framework and JavaScript Special Interest Group (SIG) – Bi-weekly sync call recorded on September 10, 2020.

Here is a link to the video:

References:

https://github.com/pnp/sp-starter-kit

https://developer.microsoft.com/en-us/office/blogs/announcing-sharepoint-starter-kit-v2/

SharePoint Spaces – my take on practical usage

To be honest when SharePoint Spaces was announced I had thought what can be practical usage of this but now I after using it in preview mode I can understand the usage part of this as well.

I must admit SharePoint Spaces is really cool to use and I have never thought I would see Augmented Reality in SharePoint but like all things nothing is impossible.

There are nice practicle samples provided by Microsoft SharePoint which you can find here https://www.exploresharepointspaces.com/samples but my example is a simple and scale down one.

This based on my experience with a customer I have worked with for many years.

I would like to create “Product Catalog” to display 3D images for the product and display relevant documents related to the Product.

To set some context: Large product / euiqpment manufacturing comapanies such as mining, construction or vechiles upload there marketing material for sales people to be accessed internally and share externally for sales pitch when needed on portal sites.

In general in these portal sites you will find images of the product and documents related to it in OOB user interface or custom user interface.

Companies also have product 3D images but they don’t show on intranet as SharePoint Spaces was not available so not so practical I would say.

Now we have set the context let’s check how easy is to use SharePoint Spaces.

  • First of all you need a SharePoint Site preferably a Communication site as it will give you more space in screen to create SharePoint Spaces.
  • Spaces is not available automatically and feature needs to be enabled in “Manage Site Features” called “Spaces”.
  • Once you have enabled it you will see below option in “New”
SharePoint Spaces new option
  • Select a structure , input a name to create a Space Design page which will look like below depending on which structure you have selected
SharePoint Space Design Page
  • Click on “+” to add 360 degree image, video etc shown as below
Add SharePoint Spaces
  • I will be adding a two Product groups like Trucks and Cars, which will take user to two different Spaces page which will contain different Trucks and Cars, you can imagine this as Product group and when you click you go to different Products available under that group.
  • I will add a 3D Object with Podium , please check below screen shots
  • The properties which I have used are “Podium”, “Link to another space” , “Alternate text” and “Description”.
  • The “Link to another space or link” is great option as you can hierarchy and structure around Spaces.
  • I will be adding another Space which display multiple Products and then each product will also link to another Space which will have a Document Library attached
  • This will complete our Product Catalog so it works like this Product Group –> Products –> Document Library (Space)
  • Now let’s see the whole set up in action
SharePoint Spaces in action
  • During the process of creating this I found some improvement areas or issues
    • If you have only folders in a document library then the SharePoint Spaces cannot load it
    • If you want to connect a object to a folder in library you have to use a “Link” option and the link to Folder will not be recognized which you get from “Copy Link” option so you have to construct on your own which will also be not recognized but it will work
    • If you have done connections using SharePoint Spaces then the page does not reload but Space area reloads which is good but it will be good to have some kind of hirearchy navigation which can help in contructing structures
  • Another thing I would like to add is that it works in Microsoft Teams as well
Teams and SharePoint Spaces

I think SharePoint Space has lot of practical usage you just need to think in different way and visualize.

Let me know what you think and what pratical usages to you can see.

Connect with me on Twitter or Linked In if you need more information.

References and links:

https://support.office.com/en-us/article/sharepoint-spaces-7b65edfb-7cc9-42e3-af37-178d79364a5e

https://www.exploresharepointspaces.com/

https://www.linkedin.com/posts/danielando_linkedin-sharepointspaces-microsoftteams-activity-6671180202351050752-u6S0

Microsoft 365 App – Bookings – A walkthrough

You must have booked an online appointment on sites for small businesses or salon or some kind of services but did you know that there is an service provided by Microsoft 365 as well for these kind of bookings. Although it has been around since 2016 it was made available for all E3 and E5 licenses recently.

I must say that Bookings App / service is very easy and intuitive to use, let’s have a quick walkthrough first and then we can look into some scenarios where it can be useful.

  • Booking page: Page is configurable in all aspects such as how booking page can be accessed, some text about data usage and control, scheduling policy, how to notify users, color theme of page. Check a screenshot below
  • Customers: You can add customers or import them as well
  • Staff: You can add staff and their availability schedule
  • Services: You can add what kind of services you provide
  • Business information: You can add more than one Business
  • You can create booking page which can be only accessed internally in organization
  • Customize email notifications
  • You can share booking socially and you can also disable the option if you want
  • Reports: You can download data upto 120 days
  • Booking is also available as an App in Microsoft Teams which makes it easy to use for organizations
  • Data can be accessed via Graph API if you want to build applications or further extend functionalities, read more here https://docs.microsoft.com/en-us/graph/api/resources/booking-api-overview?view=graph-rest-beta

Overall very rich functionalities and will meet your needs. Ability to access data via Graph API enables lot of possibilities.

Bookings App in Microsoft Teams

In general Microsoft 365 Bookings can be used by enterprise, small companies, shops to enable bookings in their public facing sites but apart from this it can be used internally by enterprises for various purposes.

  • Appointments for Service Desk kiosks
  • Appointments with HR for queries
  • Appointments with finance for resolutions

This was a quick walkthrough of Bookings in Microsoft 365.

If you want to try out Bookings I have created a demo which you can utilize

https://outlook.office365.com/owa/calendar/Test@cgikislay.onmicrosoft.com/bookings/

Connect with me on Twitter or Linked In if you need more information.

Resources and references:

https://techcommunity.microsoft.com/t5/microsoft-bookings-blog/you-can-now-do-more-with-microsoft-bookings/ba-p/298461

https://techcommunity.microsoft.com/t5/microsoft-bookings-blog/bg-p/Office365BusinessAppsBlog

https://www.microsoft.com/en-us/microsoft-365/business/scheduling-and-booking-app

https://docs.microsoft.com/en-us/graph/api/resources/booking-api-overview?view=graph-rest-beta

Microsoft 365 Lists – a powerful App, SharePoint lists not needed any more

Microsoft Build 2020 came up with lot of exciting announcements but the most interesting one was Lists as individual app in Microsoft 365.

Lists has been around for many years as part of SharePoint platform , I remember explaining my end users Lists is something like an excel rows or table in database in SharePoint 2010 days and to be frank not a lot has been changed, we have not seen huge improvements except some more templates being introduced. We got conditional formatting recently in SharePoint online, of course you can do more these days due to introduction of Power Platform (Power Apps and Automate).

This is reason I term this annoucement as interesting one as it takes the Lists to another level and put it on same level as other standalone apps.

So let’s look what all we get in Microsoft 365 Lists

  • It can be accessed as a standalone app from waffle of Micorosft 365
  • Various default predefined templates such as issue tracker, asset tracking, blank , contacts, inventory, events, onboarding etc are available
  • Lists has its own home page
  • Available as mobile app
  • Can be added to Microsoft Teams as an App or tab
  • Can have conversation around Lists in Microsoft Teams or can have conversation around each item in a Microsoft Lists
  • Lists will have views calendar, grid, custom, cards etc
  • Conditional formatting is available in Lists
  • Rules: You can set rules to show hide columns based on differen rules, it’s like light weight customizing forms, for definition read below statement
    • Building rules is as easy as writing a sentence. Once you decide on the outcome, click-fill if/then steps to design your rules. Choose people, status, and value changes to send notifications or programmatically update values elsewhere in the list. Finally, use rules to set reminders to keep everyone informed.
  • Lists can be shared with users so you can manage permissions and you can be owner of lists
  • You can boomark Lists using the favorites feature
  • Can create a new list from existing excel data
  • Able to preview a list before it is created
  • You can chose an icon and a color for you lists to make distinctions between different lists
  • Lists can be saved as draft till you are ready to share with others
  • You can comment on individual list items and also mention someone
  • You can design your own card views
  • Data availability and accessibility via Graph API

As you can read it has lots of features and covers a lot of scenarios which were not possible before in SharePoint lists so let’s have a look into them

  • Rule based email sending capabilities, earlier we used to write workflow or event receivers or Flows
  • Grid or card views , earlier we used to customize using JSLink, Jquery, JS etc
  • Earlier a whole site has to be created even though only a list was needed
  • In past following requests had come to be from business users which are avaialble by default now
    • Save as draft before it is ready to be released
    • Different icons to visualize it better
    • Simple form customziations can be done by Rules earlier we had to inject JS in edit, new or view forms

We can clearly infer that Microsoft 365 Lists are smart, powerful and easily replace SharePoint lists so we don’t need them anymore. With ability to add this in Teams we can see it is more flexible and very well integrated in Microsoft 365.

We can also infer that a need of Teams sites in SharePoint is even less now and if you are using Microsoft Teams along with Lists probably you don’t need SharePoint team sites.

As as ending note I am really forward to this new app which will be extremely useful and I would like to move most of SharePoint list to new Microsoft 365 Lists.

Connect with me on Twitter or Linked In if you need more information.

References

https://techcommunity.microsoft.com/t5/microsoft-365-blog/announcing-microsoft-lists-your-smart-information-tracking-app/ba-p/1372233 https://resources.techcommunity.microsoft.com/microsoft-lists/

Private Channel in Microsoft Teams #teams #channel

I attended SharePoint Saturday Event in Stockholm, you can read more here http://www.spsevents.org/ and http://www.spssthlm.org/

One of the things in which a lot of people were interested and I also get to know was about Private Channels in Microsoft Teams. Currently we are able to create Channels but they are not private and can be accessed by all Team members.

Apparently this is the most sough after feature in Teams in User Voice. Latest information I got from two guys from Microsoft in a session about Teams was Private Channel will be available in end-October and might be available in Nov to Tenants

Interestingly the Private Channel will have it’s own SharePoint site collection and not as a folder in existing SharePoint site as it happens now. It will only have four Apps available to be used in beginning for rest of Apps you have to go to main Team.

As explained to me is that idea is to get the Private Channel usage going and then later more Apps will be made available.

Some people were concerned with new Site Collection being created for each Private Channel but this seems to be logical as we do not want permission broken folder in our library as it will be a nightmare for future and having a site collection of it’s own makes it scalable.

Keep an eye here when it is available and also on User Voice page https://support.office.com/en-us/article/create-a-private-channel-in-teams-60ef929a-4d68-418b-bf4f-5784db184ec9

Ask me on Twitter or Linked In if you need more information